Home EV charging reimbursement made simple for fleet vehicles.
ChargeTrack uses a QR code in every vehicle to capture home, office and public charging, support employee reimbursement, report fleet emissions and manage safety checks, defects and vehicle documents.
No hardware · No telematics · No driver app required.
EV fleet charging is harder to track than fuel.
Fuel cards made fleet costs simple. EVs create a new problem. Drivers charge at home, at the depot, at public chargers and sometimes at different tariffs. Fleet managers are left chasing receipts, electricity bills, odometer readings and reimbursement claims.
ChargeTrack closes the gap between fuel cards and EV fleet charging.
One QR code. Every charge recorded.
Each fleet vehicle gets a unique ChargeTrack QR code. Drivers scan the code whenever they charge at home, at work or in public. ChargeTrack captures the vehicle, driver, charge type, kWh, cost, odometer, location and supporting evidence.
- Driver scans the vehicle QR code
- Selects home, office or public charge
- Enters kWh, cost or uploads a receipt / bill
- Adds odometer reading
- Submits the charge record
- Fleet manager approves and reports
No smart charger required. No telematics required. No driver app rollout required.
From vehicle to charge record in six simple steps
Add your vehicles
Upload vehicle details including rego, driver, depot, cost centre, vehicle type and fuel type.
Place a QR code in each vehicle
Each QR code is linked to one vehicle profile.
Drivers scan when they charge
Drivers record home, public or workplace charging in under a minute.
Upload evidence
Drivers can upload receipts, electricity bills, charger screenshots or odometer photos.
Managers approve claims
Fleet managers review reimbursement claims and exceptions.
Export reports
Generate reports for finance, payroll, ESG, fleet planning, defects and compliance.
Make home EV charging reimbursement simple.
Drivers upload electricity bills, record charging sessions, submit odometer readings and claim reimbursement through a simple QR workflow. Fleet managers review, approve and export reimbursement files for payroll or accounts.
- Reduce manual reimbursement admin
- Create a clear audit trail
- Link claims to a specific vehicle and driver
- Avoid disputes over home charging costs
- Export approved claims for finance
Capture public charging costs before receipts disappear.
Drivers scan the vehicle QR code after a public charge and upload the receipt, tax invoice or charger screenshot. ChargeTrack links the cost to the vehicle, driver and date.
- Track public charging spend
- Compare public vs home charging costs
- Identify expensive charging behaviour
- Keep receipts in one vehicle record
- Reduce lost claims and missing evidence
Understand how your depot chargers are being used.
When drivers charge at work, they can record the session against the vehicle. This helps fleet managers understand which vehicles are using depot charging and how it compares with home and public charging.
- Vehicle-level depot charging records
- Charging behaviour analytics
- Better planning for future chargers
- Identify under-used or overused chargers
Turn charge records into fleet emissions data.
ChargeTrack helps businesses build a clearer picture of fleet energy use and emissions. Reports can show electricity use by vehicle, driver, depot, state, team, job or customer.
- EV energy use by vehicle
- Home, office and public charging split
- Cost per kilometre
- Emissions estimates
- Supplier and tender reporting support
Add vehicle safety checks to the same QR code.
The same QR code can also be used for daily or weekly vehicle checks. Drivers can confirm tyres, lights, damage, warning lights, charging cable condition and other safety items before starting work.
- Simple pre-start checks
- Photo evidence
- Time and location record
- Missed-check alerts
- OH&S and duty-of-care support
Report vehicle defects before they become bigger problems.
Drivers scan the QR code to report defects, upload photos and mark severity. Fleet managers can triage issues, assign repairs and keep a history against the vehicle.
- Faster defect capture
- Photo evidence
- Repair history
- Manager notifications
- Reduced downtime
A full vehicle proof record — one QR code away.
Accident reporting
Guided workflow for photos, third-party details, witnesses, location and notes.
Vehicle documents
Insurance, policies, roadside assistance and fleet rules — one scan away.
Photo evidence
Every charge, check and incident backed by driver-uploaded photos.
Custom checklists
Configure daily, weekly or monthly checklists per vehicle type.
Built for fleets that go home with drivers.
ChargeTrack is ideal for Australian businesses with 20–250 fleet vehicles starting to transition to EVs or plug-in hybrids.